Entering Expenses

Many times you may have an invoice that includes expenses as well as inventory purchases. E.G. Office supplies, cleaning products, delivery charges etc. These expenses can be added in the Expenses Tab of the Invoice.

 

To Add an Expense to an Invoice

 

1. From the Invoice window, click on the Expense tab.
2. Click Add and select the Expense Account. 
    If the account is not listed, you can create a new Expense account in the Chart of Accounts. It will then appear on the account listing. Consult your bookkeeper or accountant if necessary. 
3. Enter in an Expense Description.
4. If required, type in a Memo (optional).
5. Type in the Amount of the expense. If the expense includes a non-recoverable tax. Enter in the total including the tax. If the tax is recoverable, enter the tax amount in the Taxes/Adjust. tab.
6. Repeat until all expenses have been added.
7. If you have added an incorrect Expense account, click Remove to delete the Expense from the list.

 This window can also be used when invoices totals do not match up due to a Suppliers rounding methods. A supplier may round up or down differently than Optimum Control, leaving you with a difference of a couple of cents on an item. Use the Expense account and apply the difference towards the E.G. Food.