Requesting Bids From All Suppliers

When you request bids from the Bid List under Purchasing, it only allows you to request bids from one supplier. If you want to request bids for selected items from all suppliers, follow this procedure.

 

To Request Bids from All Suppliers

  1. Click Orders    from the Button Bar.

  2. Or from the Upper Menu, click Purchasing | Orders.

  3. The New Order Worksheet will open, click New.

  4. Select the items from the list on the left that you want to order this week and enter the amounts that you want to order. Entering the amounts are optional.

  5. Click on the Request Bids button at the bottom of the order window.

  6. A window will appear asking for a name for the bid request, by default the program will name it BidRequest followed by the date and time. E.G. BidRequest 6/09/2009@09:27.

  7. Click OK.

  8. A window will open displaying the suppliers Name, Item Count, E-mail Address and Print fields.

  9. Select the suppliers that you want to request bids from by checking the Email or Print box. If you do not want a request from a supplier, uncheck the print or email box.
     If you have set up an email address for the supplier in the supplier window, it will display the email address. You can edit or type in an email address.

  10. Click OK.

  11. If you have selected to email suppliers, the program will send the email from your email program. Otherwise it will print out the requested bid list for you to fax to the selected suppliers.